How to Choose the Best Copier for Your Business

How to Choose the Best Copier for Your Business

or you can choose a multifunction printer that has all of those. The latter can help reduce the costs and improve your workflow when you purchase one which matches your needs.

A lot of people nowadays ask which copier or printer is the best? Well, this depends. Often, there is just no single copier that is the best, but a lot of products claim to be. The major manufacturers are all excellent, but each has its pros and cons.

In simpler terms, the best copier is the one that cost-effectively accomplishes all the tasks that you need to finish. It is essential to check your options as each copier does not perform the same functions. Here we have outlined four considerations that you should take to help you choose the right printer for your business.


1. Assess Your Needs

First, the number of users and your workflow has a tremendous impact in deciding which copier you should buy. But of course, your choice must be able to print and make copies.  What else do you need?

Do you need to scan some documents? If you do, you need to find a copier that is also capable of scanning. After which, do you plan to streamline business processes? Then, check a copier that has good network connectivity. Is color necessary or do you only need black and white?

Also, how many documents do you scan, print or copy on a daily basis? Weekly? Monthly?

These questions and more will determine the copier that you will choose.

copier for cost of operation

2. Cost of Operation

Secondly, owning a copier machine means you have to consider other costs aside from the cost of purchasing the product. You have to take into consideration the cost of supplies, repair, and even the time it takes to get the machine repaired. In actuality, a copier machine can help manage the imaging and printing costs, so you have to consider the total ownership cost before committing.

Read also: How to Choose an Appropriate Marketing Automation Tool for Your Business


copier for cost of operation

3. Ease of Usage

While you’d want to choose a copier machine that is easy to use, you also need to see if it requires minimal training. A copier that comes with the manufacturer’s technical support is an excellent choice especially if you want to support in-house and do some maintenance. Take for example the Houston copier supplier, Advanced Business Copier, who deals with products and provides technical support. Other copiers even have an included “how-to” video in their control panel.

 Ease of Usage

4. Read Reviews

Finally, research and read reviews on the copier machines that you’re considering.  Most of all, listen to what other businesses and industry experts have to say. Compare the different independent testing agencies with manufacturer spec sheets. You can check Google Reviews and LinkedIn for excellent resources for reviews. You can also check company Facebook pages and see how customer-focused your copier partner is.

copier Review


In conclusion, now that you know what things to consider before finally purchasing a copier, you’re ready to go shopping. Consequently, once you know the answers to the questions above, you’ll be able to make the right decision for your business.


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